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5 Tips for Stress-Free Emailing

July 12, 2023 | by Télé-Ressources

floating email icons being touched by a fingerEmail is an important form of communication for most companies, both internally and externally. It’s easy to get overwhelmed by the number of emails you receive, which can lead to increased stress and decreased productivity. Worry not, here are 5 sure-fire ways to beat inbox stress and move on with your day.

Reserve specific moments for emails

By checking your email inbox excessively throughout the day, you lose focus on your other tasks and delay your productivity. Designate specific times during the day to check and respond to emails. This will prevent distractions and ensure that you have uninterrupted time to work on other tasks.

Keep your inbox tidy

A cluttered inbox is the same as a cluttered desk – it’s impossible to find anything, and it can seriously hinder your productivity. Take the time to organize your inbox by creating folders for different types of emails and sort incoming emails into their appropriate folders. This will help you keep track of important messages and make it easier to find what you need when you need it.

Be conscious of recipients

Always double check who you are sending your emails to and what information you are including. Do not CC or BCC irrelevant people, and similarly, always remember to CC those who need to be kept in the loop to ensure that no one is missing information. Avoid including sensitive or confidential information in an email that could be forwarded or accessed by unauthorized individuals.

In a rush? Call instead

Don’t expect an immediate response to an email. If you’re in a rush, it might be more efficient to call the recipient instead of sending an email. This can help you avoid the stress of waiting for a response and ensure that your message is received and understood.

Don’t forget email etiquette

Use proper grammar and spelling, avoiding all caps and excessive punctuation, and be polite and respectful in your tone. Following these basic guidelines can help prevent misunderstandings and ensure that your emails are received positively.